Revision as of 07:33, 20 January 2011

MeeGo Summit FI 2011 Hosting team

Team Members

• Juha "Riussi" Ristolainen (lead)
• Add your name

Responsibilities

• helping the speakers (hosts for the tracks: 3+1)
• manages info desk (4 volunteers),
• (assists in catering) Catering will be delivered as package (lunches, coffees, etc.) from Juvenes.
• reception/registration (also portal registration development/management).
• handles videorecording of the sessions and live video broadcast (1 volunteer).
• handles summit notifications at the venue.
• hotel arrangements (1 volunteer) - Riussi
• babysitters for press, divas (yes, there’s always these too) (2 volunteers)

Tasks for the team

Pick a task you want to do and add your name after it

Help the speakers

• TBD: add subtasks
• (hosts for the tracks: 3+1)

Make sure speakers find the venue and are in time

Manage the info desk

• TBD: add subtasks
• (4 volunteers)

Assist in catering.

• TBD: add subtasks
• Catering will be delivered as package (lunches, coffees, etc.) from Juvenes.

Reception/registration

• TBD: add subtasks
• Also portal registration development/management

Badges for participants (coordinate with marketing team)

Handle videorecording of the sessions and live video broadcast

• (1 volunteer).

Plan is to use nearby TAMK as a resource. Team lead will contact them (during week 2 or 3) and ask if a bunch of students would like to do videorecording and live video broadcast things as a project or exercise for the studies. They possibly would get all necessary equipments from the school. Possibly even some interviews of the speakers and other developers -> web broadcast interviews live.

• TAMK contacted already (7th Jan) and more will reveal next week. Update 20th Jan: No word received back yet.

• Recording keynotes on video
• Live streaming of video from the keynotes

Handle summit notifications at the venue.

• TBD: add subtasks

Check out speaker system

Give out the announcement and notifications during the event

Arrange hotels for speakers

Ask for prices and proposals

Responsible: Riussi

• Hotel prices:
  • Scandic Rosendahl, 14th - 16th April 2011, 10 single-rooms. Price: 100€/night
  • Scandic Tampere City, 14th - 16th April 2011, 10 single-rooms. Price 110€/night.
  • Omena Hotel Hämeenkatu 7 and Hämeenkatu 28, 1-4 person rooms, 45€/night.

Confirm amount of rooms needed

• Responsible: Riussi

Book the rooms

• Responsible: Riussi

Room info to speakers

• Responsible: Riussi

Babysit the press, divas (yes, there’s always these too) (2 volunteers)

• TBD: add subtasks