Contents 1 MeeGo Summit FI 2011 Hosting team 1.1 Team Members 2 Responsibilities 3 Tasks for the team 3.1 Help the speakers 3.1.1 Make sure speakers find the venue and are in time 3.2 Manage the info desk 3.3 Assist in catering. 3.4 Reception/registration 3.4.1 Badges for participants (coordinate with marketing team) 3.5 Handle videorecording of the sessions and live video broadcast 3.6 Handle summit notifications at the venue. 3.7 Arrange hotels for speakers 3.7.1 Ask for prices and proposals 3.7.2 Confirm amount of rooms needed 3.7.3 Book the rooms 3.7.4 Room info to speakers 3.8 Babysit the press, divas (yes, there’s always these too) (2 volunteers)

MeeGo Summit FI 2011 Hosting team

Team Members

• Juha "Riussi" Ristolainen (lead)
• Add your name

Responsibilities

• helping the speakers (hosts for the tracks: 3+1)
• manages info desk (4 volunteers),
• (assists in catering) Catering will be delivered as package (lunches, coffees, etc.) from Juvenes.
• reception/registration (also portal registration development/management).
• handles videorecording of the sessions and live video broadcast (1 volunteer).
• handles summit notifications at the venue.
• hotel arrangements (1 volunteer) - Riussi
• babysitters for press, divas (yes, there’s always these too) (2 volunteers)

Tasks for the team

Pick a task you want to do and add your name after it

Help the speakers

• TBD: add subtasks
• (hosts for the tracks: 3+1)

Make sure speakers find the venue and are in time

Manage the info desk

• TBD: add subtasks
• (4 volunteers)

Assist in catering.

• TBD: add subtasks
• Catering will be delivered as package (lunches, coffees, etc.) from Juvenes.

Reception/registration

• TBD: add subtasks
• Also portal registration development/management

Badges for participants (coordinate with marketing team)

Handle videorecording of the sessions and live video broadcast

• (1 volunteer).

Plan is to use nearby TAMK as a resource. Team lead will contact them (during week 2 or 3) and ask if a bunch of students would like to do videorecording and live video broadcast things as a project or exercise for the studies. They possibly would get all necessary equipments from the school. Possibly even some interviews of the speakers and other developers -> web broadcast interviews live.

• TAMK contacted already (7th Jan) and more will reveal next week. Update 20th Jan: No word received back yet.

• Recording keynotes on video
• Live streaming of video from the keynotes

Handle summit notifications at the venue.

• Find out what kind of A/V-systems are in place
• During the summit: announcements

Arrange hotels for speakers

Ask for prices and proposals

Responsible: Riussi

• Hotel prices:
  • Scandic Rosendahl, 14th - 16th April 2011, 10 single-rooms. Price: 100€/night
  • Scandic Tampere City, 14th - 16th April 2011, 10 single-rooms. Price 110€/night.
  • Omena Hotel Hämeenkatu 7 and Hämeenkatu 28, 1-4 person rooms, 45€/night.

Confirm amount of rooms needed

• Responsible: Riussi

Book the rooms

• Responsible: Riussi

Room info to speakers

• Responsible: Riussi

Babysit the press, divas (yes, there’s always these too) (2 volunteers)

• TBD: add subtasks